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Complete Document Solutions: What are the Factors to Consider When Purchasing a Xerox Machine

In any business, a copier or xerox machine is a very important piece of office equipment that needs to be checked and invested in. It enables mass production of large files and documents in large quantities. Take into account your needs and wants in a xerox machine and make sure that there is a balance between the features and the amount of money you are willing to spend. The price or cost of a xerox machine is a guiding factor, giving a baseline for comparing various types of copiers. When it comes to burying a new copier or replacing an existing one, it is important to take into consideration the price of toner, the number of copies produced, and the maintenance and repair costs.

Determine the functions and size of Xerox machine you need with the number of sheets you need to copy on a regular basis. Without changing the toner frequently, it is important to get the estimate of your average monthly pages to find a copier or xerox machine that has the ability to handle the sheet volume. Choose a Xerox machine that can handle the type of paper you are using regularly because the type of items you are copying can also affect your purchase. Copy Per Minute or CPM refers to the number of pages or sheets that the copier can copy in 60 seconds. This becomes an issue if you are planning to print large volumes of files and documents quickly. A multifunction printer is the best option if you have the budget because it can copy, print, scan, and fax from one unit. Ensure that if you have several employees who will be using the same machine to consider networking features so everyone has an access to its printing function.

The ENERGY STAR label should be seen on the Xerox machine or multifunction printer you will be purchasing to help reduce environmental damage and a high utility bill that comes with high energy consumption. With ENERGY STAR label, it means that the machine stays cooler when used thus reducing heat production or degree of discomfort inside the office. Choose a copier or xerox machine having intuitive controls, allowing all office users to be aware and understand how to execute all its functions. Choose a copier from a trusted and reputable xerox machine authorized dealer like Complete Document Solutions. When issues arise, it is good to have a friendly and knowledgeable customer service and technical support team you can count on.

You can find equipment that is also equipped with available remote intelligence, device management, and support. Find out more about Complete Document Solutions by checking our homepage or website today.

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